OCEAN PARK AREA CHAMBER OF COMMERCE
REVISED July 12, 2012
ARTICLE I NAME
ARTICLE II PURPOSE
ARTICLE III MEMBERSHIP
SECTION 1. ELIGIBILITY: Any corporation, partnership, business or individual, actively engaged in lawful, commercial activities within the trade area, having an interest in the Chamber and being interested in the objectives and purposes of the Chamber and residing in and/or conducting affairs within the trade area shall be eligible to apply for membership. No person shall be excluded on the basis of race, creed, sex or national origin.
The original Charter members (May 1, 1984) cannot be denied membership if that person is still active in commercial trade within the trade area.
SECTION 2. APPLICATION: Application for membership shall be in writing, on forms provided by the Chamber and signed by the applicant. The Vice-President or the appointed membership chairperson shall review all applications and then return them to the Treasurer for filing. If a questionable application is received, the Vice-President will present it to the Executive Committee for action. Final denial requires a majority vote of the membership.
At the approval of new membership the applicant will be given a Welcome Packet that includes: any brochure or pamphlet that the Chamber has printed, a copy of the current By-Laws and any other information that the Membership Committee may deem important.
SECTION 3. DUES: Membership dues shall be at rates scheduled by majority vote of the membership. Dues shall be payable upon September 1 of each year. Only new member’s dues shall be prorated to come due on the September 1st date. If dues not paid by November 1st, all privileges will be suspended until paid in full. Any member who, for any cause, shall cease to be a member, forfeits all rights and privileges.
SECTION 4. VOTING: Each business member in good standing shall be entitled to cast one vote. In the event that it is not possible to gather sufficient members for a quorum, the President, with the approval of the Executive Committee, may authorize that certain measures be presented to the members on written ballots. Completed Ballots may be mailed to the Chamber office.
SECTION 5. CATEGORIES OF MEMBERSHIP: The Chamber shall have (4) categories of membership. Charter and Full memberships shall be available to any individuals of a business situation. Charter and Full memberships shall have full voting rights.
The Chamber reserves the right to confer Honorary NON-VOTING memberships upon organizations or individuals as are deemed suitable. Honorary memberships shall run from year to year. Honorary members shall pay no dues, but shall have the all rights of membership except for voting rights.
Associate Memberships shall only be offered to NON-BUSINESS applicants expressing an interest in the Chamber and requesting membership. They will be charged one-half of the annual dues and will have no voting rights.
Reciprocal membership may be entered into with approval of the membership. This membership will carry no voting rights but will allow full participation in the Chamber programs if the Chamber is granted full program rights by the other organization requesting reciprocal membership.
SECTION 6. TERMINATION: Any member may resign from the Chamber upon written request to the President. Delinquency of dues does not constitute resignation. However, a member may be terminated by the Executive Committee for non-payment of dues in arrears of 90 days or more unless extended for good cause. Any payments already made to the Chamber by the terminated member shall be forfeited. A member may be expelled for conduct unbecoming to the Chamber after due notice and hearing as stated in Article IV Section 4. Each member of the Chamber shall be liable for dues until such time as the member submits a resignation or is otherwise terminated.
ARTICLE IV EXECUTIVE COMMITTEE
SECTION 1. Each year the business and affairs of the Chamber shall be managed by the Executive Committee consisting of the following:
(7) Elected members: President, Vice-President, Secretary, Treasurer and (3) Directors. These are elected from the active membership of the Chamber. The immediate Past President will serve as the Chairperson in charge of this Executive Committee.
No member of the Chamber shall have more than one voting member serving upon the Executive Committee.
Vacancies occurring on the Executive Committee during the year shall be appointed by the Past President subject to membership approval.
SECTION 2. The Executive Committee, in conducting the affairs of the Chamber, may exercise all such powers and do all such acts and things as may be authorized by law, including the power, in the name of the Chamber, to sue and to be sued; buy, hold, sell, lease, rent or mortgage, both real and personal property. They may incur debts; borrow money, give notes as may be required and enter into transactions for the purpose of conducting business for the Chamber. The Executive Committee shall be responsible for the financial affairs of the Chamber and, wherever practical, local businesses and/or contractors are to be used.
SECTION 3. The Executive Committee will select a second officer who can sign checks should the Treasurer not be available to do so.
SECTION 4. The Executive Committee may recommend to the membership for majority vote the removal, for cause, of any officer, or member, after (30) days written notice, stating that such removal or expulsion is under consideration. Said notice is to be served personally or mailed to the last known address of such officer or member. The accused officer or member shall be entitled to a hearing prior to action. The procedure at such hearings shall be determined by the Executive Committee and the membership's decision shall be final and conclusive.
SECTION 5. Policy declarations adopted by the Chamber shall be kept current by the Executive Committee and requests for revisions of its bylaws can be made at any time. (See Article XI).
SECTION 6. Executive Committee Quorum shall be five.
SECTION 7. Executive committee shall meet one time per month unless otherwise agreed by the committee.
ARTICLE V OFFICERS AND THEIR DUTIES
SECTION 1. The elected officers of this Chamber shall be President, Vice-President, Secretary, Treasurer and (3) Directors. All shall be elected annually by the general membership except the (3) Directors who shall be elected when their term expires (see Section 7). No officer shall serve more than (2) consecutive terms in the same office unless otherwise approved by a written majority vote by the membership.
SECTION 2. The Chairperson of the Executive Committee shall be the immediate past President who shall preside at all meetings of the Executive Committee. The Chairperson shall serve as a member of the Executive Committee and shall have one vote. In the absence of the Chairperson the President shall preside.
SECTION 3. The President shall preside at all meetings of the membership and as the head of the Chamber of Commerce. The President shall make annual reports showing the condition of the Chamber and shall make recommendations as deemed proper and submit them to the membership. The President shall, from time to time, bring before the Executive Committee such matters or make such suggestions as may tend to promote the prosperity and increase the effectiveness of the Chamber. The President shall be responsible for membership relations and development of the Chamber.
SECTION 4. The Vice-President shall serve as assistant to the President and shall perform the duties of the President in the absence of that officer. These responsibilities will include the supervision of the various committees of the Chamber and assist the President in all ways necessary for the orderly flow of Chamber activities and business. The Vice President shall chair the membership committee and may select the chairperson for that committee if necessary.
SECTION 5. The Treasurer will maintain the accounts, pay the bills and record all transactions of the Chamber. The Treasurer will assist the Vice President regarding the payment of dues. The Treasurer will present an annual budget to the Executive Committee for review and the general membership for approval at the regular scheduled meetings in January of each year. Any unbudgeted expenses to be incurred by the Chamber shall be presented to the Chamber for vote, with the exception of amounts under $100.00.
SECTION 6. The Secretary will record the minutes of each meeting of the membership and the Executive Committee. The Secretary will ensure that the minutes of each meeting are distributed prior to the next respective meeting and that all minutes and/or correspondence are maintained on file at the Chamber Office.
SECTION 7. The Board of Directors shall be part of the Executive Committee and consist of the following:
Director Position No. 1, Director Position No. 2, and Director Position No. 3, each serving a three year term on a staggered basis. Each Director will have one vote. Each shall assist the other elected officers as required for the orderly transactions of Chamber affairs.
SECTION 8. The Chairperson of the Executive Committee shall appoint a replacement should a vacancy occur for any reason. Said appointment will be subject to membership approval.
SECTION 9. All candidates for office shall have been members in good standing for a period of no less than six (6) months of the period immediately preceding the elections.
ARTICLE VI COMMITTEES
SECTION 1. The Executive Committee shall authorize the appointment of such standing committees as may be deemed necessary. It shall define their duties and responsibilities. The President shall, with the approval of the Executive Committee, appoint a chairperson for each standing committee. Each such chairperson shall serve for a term of (1) year. The President or the President's designee shall be an ex-officio member of all standing committees.
SECTION 2. The President may appoint special or ad hoc committees as may be necessary and shall select a chairperson to head such committees.
SECTION 3. The chairperson in charge of the Garlic Festival and/or other Chamber sponsored events will control vendor fees and spaces and vendor products. Their decisions are final without exception. Local trade area businesses are to have priority in these matters. Vendors fees are to be on time, as stipulated by the chairperson. Non payment of entry fees will eliminate that vendor for that event.
ARTICLE VII NOMINATIONS AND ELECTIONS
SECTION 1. The regular election of officers shall be held on the last regular business meeting in December. Individuals appointed to fulfill the terms of regularly elected officers shall serve until the original office holders term would have expired.
SECTION 2. Not later than 45 days prior to the election day, the President, with the approval of the Executive Committee, shall appoint a nominating committee consisting of not less than three members of the Chamber. No member shall serve on this committee for more than two consecutive years.
SECTION 3. Election will be at the last meeting in December with the installation at the first business meeting in January. The President shall call for the Nominating Committee’s recommendations and those named shall come before the group and be identified. Nominations will also be accepted from the floor. In the event two or more persons are nominated for any one position, a written ballot will be cast by the membership. If no names other than those of the Nominating Committee are up for election, the slate can be adopted by acclamation.
ARTICLE VIII FISCAL YEAR
SECTION 1. The fiscal year of the Chamber shall be January 1st through December 31st.
ARTICLE IX PARLIAMENTARY PROCEDURE
SECTION 1. The proceedings of the Chamber meetings shall be governed by and conducted according to Robert’s Revised Rule of Order unless otherwise approved by the membership.
ARTICLE X RIGHTS OF MEMBERS, APPEARANCE & APPEAL
SECTION 1. Members of the Chamber shall have the right to appear before any committee, either special or standing, and participate in the discussion of any matters being under consideration.
SECTION 2. Members representing 50% of the total membership, may at any time, petition the President for a mail ballot to all members, regarding any issues they feel necessary and appropriate. The majority vote of the membership shall supersede all other votes and/or authority of any elected officer or the Executive Committee.
ARTICLE XI REVISION OF BY-LAWS
SECTION 1. By-laws may be revised by majority vote of members present during any Chamber meeting, provided that proposed revision is stipulated in writing at three prior business meetings.
SECTION 1. The Chamber's General Membership shall meet one time per month unless otherwise agreed by the membership.
SECTION 2. Special meetings may be called upon request by any three members of the Executive Committee or any five members of the membership. The special meeting called will require written notice to be sent to every member five working days prior to the meeting date. This notice must detail the reason for the special meeting.
SECTION 3. Membership quorum shall be 15% of the voting membership.
SECTION 4. The Executive Board has the ability to make a time sensitive decision regarding an “informal action” by a unanimous vote conducted via telephone or e-mail. The vote would then be ratified by the membership at the next general meeting. For example, “informal action” may refer to a change of date, amount of money but not to exceed $500.00 for expenditures, etc.
ARTICLE XIII DISSOLUTION
SECTION 1. In the event this organization is dissolved, after outstanding bills have been paid the remainder of funds shall be donated to the Pacific County Fire District #1 Firefighters Association.